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Accounts Payable Associate

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Finance/Accounting
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Finance - EU
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FIN0000L7 Requisition #
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Job Title: Transactional Services - Accounts Payable Associate


Department: Finance/Accounting


Reporting To: Transactional Services - Accounts Payable Manager


Contract Term: Permanent


Location: Ditton Park, Datchet, U.K.


Your Mission


As part of the Transactional Services team, this position requires a candidate who will be ready to provide a service at a moment’s notice, stay cool under pressure and work in a dynamic, fast-paced environment.


Key Responsibilities: 

  • Ensure Accounts Payable tasks are performed in accordance with SOX controls
  • Ensure the compliance of P2P processes and policies

Position/Duties:  


Process invoices  

  • Scanning, verifying and the distribution of invoices
  • Obtaining approval for invoices without PO
  • Confirming approvals and GL coding on invoices based on the Signing Authority
  • Entering invoices into Oracle with PO three-way-match

Payments

  • Reviewing invoice aging for invoices falling due
  • Preparing payments
  • Obtaining relevant approvals in accordance with the Signing Authority
  • Uploading EFT files in HSBC Net
  • Sending remittance advices to suppliers

Expenses

  • Auditing Employee expenses 
  • Processing iExpenses payments

Maintaining good internal and external customer relations

  • Regularly reconciling vendor statements
  • Liaising with vendors to resolve issues and keep them informed
  • Build relationships with internal and external customers to develop better business processes, in order to optimize the Accounts Payable process

Reporting, Monitoring and Resolution

  • Reporting and monitoring against goals and KPIs
  • Supporting the prioritisation of daily workload
  • Reviewing month end reconciliations
  • Escalation resolution
  • Standardisation of processes

Purchasing Tasks

  • Monitoring the compliance of the purchasing policy
  • Reporting and monitoring of aged PO’s, managing related actions with Stakeholders
  • Co-ordinating accrual write-offs with the Financial Accounting team
  • Ensuring data cleansing of vendor master data
  • Supporting the administration of the PO approval matrix
  • Training the business on P2P processes and policies

Projects

  • Business lead for projects and QR implementation as required

Player Profile

  • Good understanding of the end to end P2P processes, including supply chain and able to demonstrate as such
  • An extensive knowledge of the Procure to Pay cycle in Oracle (R12) is desirable, with a proven track record as a subject matter expert
  • Understanding of VAT, SOX and associated accounting principles
  • Great IT skills, with a strong proficiency in Microsoft applications, including Excel to macro level, Word, PowerPoint and Outlook
  • Reporting expert, able to produce reports using Business Intelligence tools
  • Experience with Readsoft/Kofax scanning solution preferred
  • Able to manage service levels, key measurement targets of the team and deliver a high-quality service
  • Query management-respond & resolve with experience of query & escalation resolution process & Systems
  • Fantastic written and oral communication skills
  • Attention to detail and accuracy
  • Ability to prioritise work and respond appropriately to urgent matters
  • Ability to work autonomously, normally receives no instruction on routine work and only requires basic and general instructions on new assignments 
  • Takes initiative and works under own direction
  • Works in a systematic, methodical and orderly way  
  • Initiates and generates activity and introduces changes into work processes
  • Adherence to deadlines
  • Have done, can do, will do approach
  • Must multi–task with ease and must be a team player
  • Confident, proactive and approachable personality
  • Dynamic, eager to learn, fast learning, adapt quickly
  • Experience working on an International scale with Central European languages an advantage. 
  • A passion for gaming is preferred 

Overall a confident, eager to learn, fast learning and adaptable individual with a passion for gaming. After all “you’ve gotta have fun to make fun” Some International travel will be required in this role.


Your Platform


Based in Ditton Park, our Campus houses a number of great amenities as well as transport links. The Parkland settings offer; tennis courts, an onsite gym, canteens and cafes. It is conveniently close to Junction 5 of the M4 giving a direct links to central London, the M25 and Heathrow airport. Free shuttle buses also run from both Slough and Datchet train stations.


Our World


Great Games Start with Great People!  This is an exciting time to join us!


Ask anyone who works at Activision, or with Activision, their favorite thing about it, and they’ll tell you, it’s the people. We have world class brands, infrastructure and resources, but our success doesn’t come from assembly lines producing widgets. Our success comes from people producing greatness together. We are nothing without our employee’s brilliance. So if you’re interested in our biggest priority, it’s the people. 


Activision is more than just the leading developer and publisher of video games; we are the creators of some of the world’s biggest, most ground-breaking titles in the industry. Our portfolio includes Call of Duty®, Crash Bandicoot™.


Activision is a division of Activision Blizzard (NASDAQ: ATVI), headquartered in Santa Monica, California with locations across the globe. Activision Blizzard is one of the world's largest and most successful interactive entertainment companies and is at the intersection of media, technology, and entertainment. A member of the S&P 500 and recognized on the 2018 FORTUNE 100 Best Companies to Work For® list, Activision Blizzard has operations throughout the world with approximately 10,000 employees and players in 196 countries.


The video game industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.


Activision is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability.





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